administrative assistant – office

Full Time

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Overview

Languages

English

Education


  • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • or equivalent experience

Experience


2 years to less than 3 years

Responsibilities

Tasks

  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents

Experience and Specialization

Computer and Technology Knowledge

  • Microsoft Publisher
  • Electronic scheduler
  • Database software
  • Accounting software
  • Desktop publishing software
  • MS Access
  • MS Excel
  • MS Office
  • MS Word
  • Quick Books

Technical Terminology

  • Business

Area of Specialization

  • Correspondence
  • Reports and records
  • Invoices
  • Charts, tables, graphs and diagrams

Additional Information

Work Conditions and Physical Capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail

Personal Suitability

  • Ability to multitask
  • Accurate
  • Client focus
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Team player

Benefits

Health benefits

  • Dental plan
  • Disability benefits
  • Health care plan
  • Paramedical services coverage
  • Vision care benefits

Long term benefits

  • Group insurance benefits
  • Life insurance
  • Maternity and parental benefits

Other benefits

  • Free parking available
  • Team building opportunities

Additional requirements

Screening questions

  • Are you currently legally able to work in Canada?
  • Do you have previous experience in this field of employment?
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