Data Entry Processor / Membership Records

Part Time
  • Part Time
  • New York, NY
  • Applications have closed


Data Entry Processor / Membership RecordsUnder limited supervision, maintains database of workers in bargaining units represented by Participating Affiliates (PA’s), including membership, employment, and demographic information according to both the unique practices of each PA and the unique Shared Services Agreements (SSAs) between UNITE HERE and each PA. Follows through with PA’s and employers on record issues. Runs test reports to assess quality of the records. Creates dues and membership files for PA’s.UNITE HERE is the union leading the fight to organize hundreds of thousands of low-wage workers in hotels, casinos, institutional cafeterias, and airport concessions throughout North America. Our union is comprised of over 270,000 members, predominantly women and people of color, and is at the forefront of battles for workers’ rights, immigration reform, living wages, and quality jobs in many cities throughout North America. ( Responsibilities (include but are not limited to the following):· Review backup and payment documentation from a variety of sources, including multiple PA and employer FTP sites. Keep track of sources of information and how to access and/or contact those sources.· Track receipt of backup and payment documentation and organize accordingly. Track posting status. Report missing information to Sr. Membership Records Processor or Lead.· Post dues and other payments. Prepare supporting documentation for processing.· Report problems such as incorrect billed and deduction amounts and permit/membership issues to Locals and Lead.· Identify and use documents from a variety of sources to maintain and update membership, employment, and demographic information according to the practices of the participating affiliate and the established roles and responsibilities.· Track, run and reverse Permit Per Capita Catchup Batches to ensure per capita is paid on permit fees.· Prepare per capita reports.· Communicate with Locals about routine matters using email templates and composing original emails.· Compose emails summarizing record issues for Locals and Leads. Keep track of follow up on such issues.· Prepare Compliance Reports. Correct issues identified by Compliance Reports.· Maintain a workflow calendar. Modify calendar to adjust for workflow issues. To the extent possible, customize calendar to meet the needs of individual Locals.· Maintain Batch Distribution Chart. Resolve discrepancies between deposits and batches.· Maintain electronic files according to SSC protocol.· Complete multiple responsibilities daily.· Generate necessary Membership Management System reports required for billing, posting and files.· Other duties as assigned.Job Requirements/Qualifications: · College degree or equivalent work experience· Proficient in Microsoft Office, especially Excel, Word, and Outlook· Strong organizational skills· Ability to work independently.· Ability to learn new systems and software. Must be adaptable and flexible.· Problem-solver· Ability to prepare financial and other records in a systematic and logical manner.· Good keyboarding, ability to enter data accurately and efficiently.· Meticulous in work habits· Good mathematical skills· Good interpersonal and communication skills· Must work well with others.Women and People of Color are strongly encouraged to apply. Salary is commensurate with experience. Positions include excellent health and retirement benefits.UNITE HERE is an equal opportunity employer and gives equal consideration to all applicants without regard to sex, age, race, color, religion, national origin, disability, veteran status, sexual orientation, gender identity or gender expression.”Work RemotelyTemporarily due to COVID-19Job Type: Full-timePay: $46,000.00 – $47,000.00 per yearBenefits:401(k)401(k) matchingDental insuranceEmployee assistance programFlexible spending accountHealth insuranceLife insurancePaid time offParental leaveRetirement planVision insuranceSchedule:8 hour shiftMonday to FridayApplication Question(s):Proven experience with complex administrative work and ability to work independently.Education:Bachelor’s (Preferred)Experience:Microsoft Excel: 5 years (Required)Work Location: One locationShow more