Remote Administrative Assistant Remote

Psychological Administrative Services

Remote Part Time Admin Assistant for Psychology Group PracticeIf you are a superbly organized self-starter, this is a great position for you!Administrative experience is a plus but is absolutely not required. We’ve had successful employees with no job experience, retail experience, restaurant experience, other non related experience, college students, high school students, and others in the work force. You must, however, be able to learn quickly and work independently. Although these are part time hours, the job itself is demanding and requires someone who can juggle many items at once.This is a great opportunity to gain experience and may lead to a great letter of recommendation. You will gain experience in managing client referrals, event planning, human resources, basic accounting and marketing. If you are interested in a career in clinical psychology, this position will give you insight into the business side of the profession, access to trainings and professional connections to therapists in the Bay Area.The strongest candidates will be interested in working with us for at least one year.You would be supporting our director’s practice as well as the group practice with 15 therapists.You will be working remotely throughout the week, but we used to have Admin come to the office on Fridays from 10-1pm, although this may change after COVID, so if you are not local, please still apply.To apply, click on the link and fill in the online application. Anyone who applies to this job post through Indeed and does not fill out this form will not be considered:https://forms.gle/oPUUukQjpRnxEzGF7Requirements:1. Available for 15-25 hours per week – times/days could be flexible if taking classes or having other scheduling needs. Weekends are not required, but if you are available for a few hours on the weekend, that is a bonus and should be mentioned when you apply. Some weekend time helps us respond to referrals quickly and our director sees patients all week, so catches up on admin tasks on the weekend.2. Have Mac experience and own a Mac laptop.3. Ability to keep many tasks well organized and scheduled to meet deadlines without errors. Nothing slips past you!4. Strong computer skills. Please highlight your level of knowledge of Excel, Word, Constant Contact, Google Drive, Zoom, Slack. You are not required to know any of the programs before you begin, but you must be computer savvy and comfortable learning them quickly.5. Strong written and verbal communication skills.6. Willing to use your own car and cell phone occasionally (driving is minimal and mileage is reimbursed).7. Comfortable working alone and learning independently.8. The majority of the tasks are dealing with referrals coming to our clinics and connecting them to clinicians. There are several major tasks the admin dealing with, please include any of this experience in your application (although no experience is necessary):Accounting – tracking payments, sending contractor payments, entering info into QuickbooksEvent Planning – updating workshop information on our websites, sending out Constant Contact emails with announcements of workshopsMarketing – tracking referral sources, website clicks, referral conversion, SEO and Google Adwords and Facebook Ads, updating websites in WeeblyHR – recruiting new clinicians, helping new clinicians to onboard by getting paperwork completed, adding clinicians info on websites, sending out invites for monthly meetings with staff9. Managerial experience is not required for the job, but please discuss if you have that experienceJob Type: Part-timePay: $16.50 – $17.50 per hourBenefits:Flexible schedulePaid time offSchedule:Monday to FridayCOVID-19 considerations:This job is remote, so employees can work from home.Education:High school or equivalent (Preferred)Experience:Microsoft Office: 1 year (Preferred)Customer Service: 1 year (Preferred)Work Location:Fully RemoteHours per week:10-1920-29Typical start time:9AMTypical end time:5PMSetting:OtherErgonomic Workspace:NoAdministrative Duties:SchedulingRunning errandsStocking suppliesSorting and sending mailAnswering and routing phone callsManaging social mediaFinancial Duties:Expense reportsProcessing paymentsBillingPurchasingThis Job Is:Open to applicants who do not have a college diplomaBenefit Conditions:Waiting period may applyWork Remotely:YesCOVID-19 Precaution(s):Remote interview processVirtual meetingsShow more

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